Market Implementation Procedure - Overview

Library: Track & Trace Documentation Library
Version: 2
Effective date: October 1, 2023
Source: Track & Trace Documentation Library
Original length: Six pages

Contents

• 1 Standard Description
• 2 Document Objectives and Benefits
  • 2.1 Objectives
  • 2.2 Benefits
• 3 Definitions
• 4 Roles & Responsibilities
• 5 Overview
• 6 General Steps
• 7 Document Control
  • 7.1 Contact Person
  • 7.2 Revision History
• 8 References
• 9 Conversion and Preservation Notes

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1 Standard Description

This document describes the general sequence of actions that you need to follow to successfully implement a new market in the Track and Trace area.

2 Document Objectives and Benefits

2.1 Objectives

The objectives of this document are:

• Describe the market implementation procedure
• Combine all documents describing the processes for implementation of a new market

2.2 Benefits

The document helps to understand all points that are needed to follow the procedure of the new market implementation.

3 Definitions

Abbreviation / Term	Explanation
T&T	Track and Trace
CR	Corporate Repository
SAP	Main ERP system used in JTI
3PL	Third-party logistics
WBS	Work Breakdown structure
QA	Test environment
PPR	Pre-production environment
PRD	Production environment
UAT	User Acceptance Testing

Please refer to IT Glossary in the IT P&P portal for further definitions.

4 Roles & Responsibilities

#	Activity	GSC CP	IT BTS	GDC TTDC	Factory/Market
1	Define and maintain the standard	A	R	C	I
2	Apply the document in the T&T Implementation projects	A / R	R	R	R / I

Role indicators:

Indicator	Meaning
A	Accountable
R	Responsible
C	Consulting
I	Informed

5 Overview

The market implementation procedure will help you to coordinate each T&T implementation on the market side.

6 General Steps

If you have a goal to connect a new market to the T&T area, the general sequence of actions will guide you to be followed:

1. In the first step, it is necessary to clarify the legal requirements for this market and make sure that it really is a new market. This part is usually done by GSC CP, and IT TT got initial business requirements and contacts from the market team.

2. The second step is to request from the Repository provider the documentation with requirements, how and in what format we need to report events for the market authorities.

3. Gather all information about the new market and sourcing factories. The questionnaire contains a complete list of questions for which we need to get answers from the business:

   • The sourcing factory
   • The market

4. Please use the project plan template to create yours. Template for the project plan, all needed milestones, and dependencies are already there.

5. Review the documentation from the provider and understand if this market is using one of the existing regulations:

   • TPD
   • UK/DLR
   • CRPT
   • MX

   For each current regulation, we have a separate configuration checklist. Please, use it. If regulation is new, please initiate the creation of a new configuration checklist from the document owner.

6. Define which factory or factories will be sourcing for this market. To configure each factory for production to the new market, use Market Implementation Procedure - Sourcing Factory Setup.

7. To configure the market, please have a look at the Market configuration checklist. If some parts are already done, please choose only this, which is relevant for your case.

8. Initiate a kick-off call with involved teams to align with the expected timeline and deliverables for the implementation.

7 Document Control

7.1 Contact Person

07/25: Questions and feedback regarding this standard should be submitted to Mikhail Troshev.

7.2 Revision History

Version	Effective date	Purpose of change	Author
1	December 1, 2021	First version of the document	Daria Volkova
2	October 1, 2023	Updated procedure items, templates, and checklists	Sean Policaripio

8 References

• Sourcing Factory Setup
• Factory Questionnaire
• Market Setup
• Market Setup Acceptance Procedure
• Market and Factory Questionnaire
• Integrated Project Plan
• Configuration Checklists:
  • CRPT
  • TPD Solutions
  • UK/DLR Solutions
  • DLR Middle East
  • Factory IT Equipment Checklist
  • Warehouse IT Equipment Checklist
  • Configuration Checklist - INEXTO Solutions